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<ul class="navigation"><li class="prev"><a accesskey="p" class="prev" href="WS3DC71014-481C-45ef-A522-E19057B24D39a.html" title="Manage book files"><img src="images/blank.gif" alt="Previous" width="17" height="17" /></a></li><li class="next"><a accesskey="n" class="next" href="WSa285fff53dea4f8617383751001ea8cb3f-6cb3a.html" title="Convert book files from previous InDesign versions"><img src="images/blank.gif" alt="Next" width="17" height="17" /></a></li></ul><div class="hierarchy"><a href="WSa285fff53dea4f8617383751001ea8cb3f-6ccba.html">Long document features</a> /
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                <h1>
                    Synchronize book documents
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                <br clear="both" /><div id="minitoc"><div class="t"><div class="b"><div class="l"><div class="r"><div class="bl"><div class="br"><div class="tl"><div class="tr"><div><h3>Contents [<a href="#" onclick="return toggleMiniToc('minitoc-links', this);" class="hideLink">Hide</a>]</h3><ul id="minitoc-links"><li><p><a href="#WSa285fff53dea4f8617383751001ea8cb3f-6cbca"><h4 class="topictitle4">Select items to synchronize</h4>
</a></p></li><li><p><a href="#WSa285fff53dea4f8617383751001ea8cb3f-6cbba"><h4 class="topictitle4">Synchronize documents in a book file</h4>
</a></p></li><li><p><a href="#WSC1151FB4-E3F3-43a5-8D7E-9F0566C3B948a"><h4 class="topictitle4">Synchronizing master pages</h4>
</a></p></li></ul></div></div><br clear="both" /></div></div></div></div></div></div></div></div><br clear="both" /><div><div class="section"><p>When you synchronize documents in a book,
the items you specify—styles, variables, master pages, trap presets,
cross-reference formats, conditional text settings, numbered lists,
and swatches—are copied from the style source to the specified documents
in the book, replacing any items that have identical names.</p>
<p>If
items in the style source are not found in the documents being synchronized, they
are added. Items that are not included in the style source are left
as is in the documents being synchronized.</p>
<p>For a video on
synchronizing book documents, see <a href="http://www.adobe.com/go/vid0216" target="_blank">www.adobe.com/go/vid0216</a>.</p>
</div>
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<div id="WSa285fff53dea4f8617383751001ea8cb3f-6cbca" class="nochunk"><a name="WSa285fff53dea4f8617383751001ea8cb3f-6cbca"></a><h3 class="topictitle3">Select items to synchronize</h3><div><ol><li class="stepexpand"><span>Choose Synchronize Options in the Book
panel menu.</span></li>
<li class="stepexpand"><span>Select the items you want to copy from the style source
to other book documents. </span> <p>Be sure to select all styles included in the definition
of other styles. For example, an object style may contain paragraph
and character styles, which in turn include swatches.</p>
</li>
<li class="stepexpand"><span>Select Smart Match Style Groups to avoid duplicating
uniquely named styles that have been moved into or out of style
groups.</span> <p>Suppose the style source includes a character style in
a style group, and the documents being synchronized include this
same character style outside the style group. If this option is
selected, the character style is moved into the style group in synchronized
documents. </p>
<p>If this option is not selected, a second instance
of the character style is created in the style group with options
that match the style source. The character style outside the style
group does not change.</p>
<div class="para"><div class="note"><span class="notetitle">Note:  </span>If a document contains multiple
styles that have the same name (for example, Character Style 1 in
a style group and Character Style 1 outside of a style group), InDesign
behaves as if the option is not selected. For best results, create
styles with unique names.</div>
</div>
</li>
<li class="stepexpand"><span>Click&#160;OK.</span></li>
</ol>
</div></div>
<div id="WSa285fff53dea4f8617383751001ea8cb3f-6cbba" class="nochunk"><a name="WSa285fff53dea4f8617383751001ea8cb3f-6cbba"></a><h3 class="topictitle3">Synchronize documents in a book file</h3><div><div class="section"><p>You can synchronize the book while documents
in the book are closed. InDesign opens the closed documents, makes
any changes, and then saves and closes the documents. Documents
that are open when you synchronize are changed but not saved.</p>
</div>
<ol><li class="stepexpand"><span>In the Book panel, click the blank box next to
the document that you want to be the style source; the style source
icon&#160;<img src="images/P_MasterDoc_Sm_N.png" /> indicates
which document is the style source.</span> <div class="fignone"><img alt="" id="ct_01" src="images/ct_01.png" /><div class="figdesc">Selected style source </div><br /></div></li>
<li class="stepexpand"><span>Make sure that the items you want copied from the style
source are selected in the Synchronize Options dialog box.</span></li>
<li class="stepexpand"><span>In the Book panel, select the documents you want to synchronize
with the style source document. If no document is selected, the
entire book will be synchronized.</span> <div class="tip"><img src="images/tip_help.png" />To make sure that no documents are selected,
click the blank gray area below the booked documents—you may need
to scroll or resize the Book panel. You can also hold down Ctrl
(Windows) or Command (Mac&#160;OS) and click a selected document to deselect
it.</div></li>
<li class="stepexpand"><span>Choose Synchronize Selected Documents or Synchronize
Book from the Book panel menu, or click the Synchronize button&#160;<img src="images/P_Sync_Wi_N.png" /> at
the bottom of the Book panel.</span></li>
</ol>
<div class="section"><div class="note"><span class="notetitle">Note:  </span>Choosing Edit&#160;&gt; Undo will undo changes
only in documents that are open at the time synchronization occurs.</div>
</div>
</div></div>
<div id="WSC1151FB4-E3F3-43a5-8D7E-9F0566C3B948a" class="nochunk"><a name="WSC1151FB4-E3F3-43a5-8D7E-9F0566C3B948a"></a><h3 class="topictitle3">Synchronizing master pages</h3><div><div class="section"><p>Master pages are synchronized in the same
way as other items—master pages with the same name (such as A-Master)
as those in the style source are replaced. Synchronizing masters
is useful for documents that use the same design elements, such
as running headers and footers. However, if you want to preserve page
items on a master page in documents other than the style source,
either don’t synchronize master pages or create master pages with
different names.</p>
<p>Any master page items that are overridden
on document pages before you synchronize masters for the first time
are detached from the master. Therefore, if you plan on synchronizing
master pages in your book, it’s a good idea to synchronize all the
documents in your book at the start of the design process. That
way, overridden master page items will maintain their connection
to the master page and will continue to be updated from modified
master page items in the style source.</p>
<p>It’s also a good idea
to synchronize master pages using only one style source. If you
synchronize from a different style source, overridden master page
items may become detached from the master page. If you need to synchronize
using a different style source, deselect the Master Pages option
in the Synchronize Options dialog box before doing so.</p>
</div>
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                    <p><a href="http://www.adobe.com/go/vid0216" title="http://www.adobe.com/go/vid0216">Synchronizing Book Documents video (adobe.com)</a></p>
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